This is also part of the Bulk Printing process in ChequeMan. The common features will apply to this which has been explained in the Overview. Using this module you can do Batch Printing of cheques.
The batches are defined through _*Setup – Payee Batch*. Select from the Menu.

Batch Printing - Step 1

The following screen will get displayed:

Batch Printing - Step 2

First you will need to Select Batch from the list of batches and click on the button ‘Load Batch to Queue’. This module can be used only after you have created at least one batch with payees defined under it.
The payees under the selected batch are displayed in the grid. You have the option to change the Cheque Amount and also mark for deletion any particular payee for which cheque printing is not

required. Before proceeding to the next screen, please ensure that you have properly checked the Payees and the corresponding Cheque Amounts as these cannot be altered in the subsequent steps.
The ‘Status’ column by default is empty. If part of the batch has already been printed, the ‘Status’ column for the relevant rows will display ‘Printed’. This would imply that the rest is still in queue for printing.

Once you are ready, click on the button ‘Next’ and the next screen appears as under:

Batch Printing - Step 3

Select the Account and the Cheque Book ID (this is identified as the starting Cheque No. and the date of receipt of the Cheque Book) against which the cheques need to be printed. The Default Date for Cheques is taken in as the current date which can be modified.

The number of rows in the grid is limited to the least of the following:

  • available number of cheque leaves on the cheque book
  • the total number of cheques to be printed for the Batch
  • total number of grid rows as set up in the menu Utilities – Preferences

The grid contains the following columns:

Cheque No. : The Cheque No. is already displayed. It is recommended to physically verify its presence in the Cheque Book before proceeding further.

Payee Name : The name of the Payee is displayed here.

Cheque Amount : The amount as specified is displayed here.

Cheque Date : This is the default date value as specified above the grid. In case you want to change the date, take the cursor on the cell and click on it to make changes.

Remarks : This field is optional to record any remarks against the cheque for future reference.

Now you are all set to print the cheques.

Other features & Options

List of Previous Cheques

Cheque Date : This is the default date value as specified above the grid. The cursor does not wait here. In case you want to change the date, take the cursor on the cell and click to make changes.

Remarks : This field is optional to record any remarks against the cheque for future reference.

A/c Payee : This is the Account Payee flag which, if checked, will be printed on the cheque. In case you wish to remove this, click on the cell and remove it. Whenever a new Payee is created it is assumed that it is ‘Account Payee’. In case you wish to permanently remove this status for a Payee, it can be done from the menu option Setup – Payee Details.

‘Blank Column’ : Whenever a new Payee is issued the cheque this column displays ‘New Payee’ for your reference.

Enter information for all the cheques that needs to be printed using the rows in the grid. Once done, you are now all set to print the cheques.

Other Features & Options

List of Previous Cheques
To view all the cheques which have been issued previously from this account, click on this option.

View Cheque Design
To ensure that the correct design has been mapped to the Cheque Book, click on this option. There is an option to test print the format to check out the print parameters.

Calculator In case for any help in arithmetical calculations, click on the icon calculator-button

The total amount of all the cheques populated in the grid is displayed at the bottom of the grid for reference and verification.

The bottom of the screen has buttons which are explained in details below:

Print Preview : To preview the cheque details that have been super-imposed on the
Scanned cheque image, click on this option. It gives a fair idea as to how the printed cheque will appear. However, it should be noted that minor difference is possible. The display window has scroll buttons to view cheques one by one with options to move to first or the last cheque.

Print Cheques : Place the Cheque leaves on the printer in the correct order and direction, and then click on this button. After confirming in the subsequent dialogue box, the cheques are printed.

Back : On clicking this, the control is shifted to the summary of the print queue.

Cancel : Click on ‘Cancel’ which will again allow you to select the Account, Cheque Book, etc.

Exit : The control is shifted to the main screen of the software.

Note : It is important to note that in case data is present in the queue, even on exiting, the queue still remains. Next time you get into this module, you will have the option to either complete printing the cheques or to empty the queue before proceeding. Cheques that have already been printed will be shown as ‘Printed’ in the Status column of the grid.

Verification & Confirmation of proper printing of Cheques

After the ‘Print Cheque’ command is given, subsequently, in the next interface screen a grid appears containing the cheque nos. used for printing with corresponding details as provided in the previous screen. This interface is illustrated below:

Batch Printing - Step 4

For each Cheque on the grid – there could have been one of the three possibilities:

  • If the Cheque is printed successfully then the print status will be ‘Printed’
  • If the Cheque is damaged while printing then the print status will be ‘Damaged’
  • If the Cheque is not printed at all then the print status will be ‘Not Printed’

You will need to accordingly specify under the column ‘Print Status’ one of the above. By default ‘Printed’ is selected assuming that in most cases cheques will be print successfully. After confirming for all cheques, click on confirm-exit-button .

If cheques are still present in the queue, you are again back to the previous screen for continue printing of the pending cheques in the same way.

Need more help with this?
ChequeMan - Support

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