Once the Cheque Book is defined and a proper Cheque Design is assigned to it, you can start the printing on the cheque leaves. Select from the ‘Cheques’ Menu.

Print Cheques - Step 1

The following screen will be displayed:

Print Cheques - Step 2

In order to print cheques, select the Account and the Cheque Book ID (this is identified as the starting Cheque No. and the date of receipt of the Cheque Book) against which the cheques will be printed.

The Default Date for Cheques is taken in as the current date which can be modified.

A list of cheques available in the cheque book is displayed in the form of a grid as shown above. The number of rows in the grid is limited to the least of the following:

* Available number of cheque leaves on the cheque book * Total number of grid rows as set up in the menu Utilities under Preferences

All the details of the cheques which will be printed have to be provided here. This grid contains the following columns:

Cheque No : The Cheque No. is already displayed. It is recommended to physically verify this with the cheque leaf before proceeding further.

Payee Name : Enter the name of the Payee. In case cheque has been previously issued to a Payee, the name of the payee will appear in the help box as you start typing the Payee Name. For a new payee, you will have to type the entire name.

Note : All Payee Names entered will get updated in Payee Details and can be viewed under menu option Setup – Payee Details

.
Cheque Amount : Enter the Cheque amount here. As a security measure one can enter this amount twice to avoid errors, this can be set up through the menu option Utilities – Preferences.

Cheque Date : This is the default date value as specified above the grid. The cursor does not wait here. In case you want to change the date, take the cursor on the cell and click to make changes.

Remarks : This field is optional to record any remarks against the cheque for future reference.

A/c Payee : This is the Account Payee flag which, if checked, will be printed on the cheque. In case you wish to remove this, click on the cell and remove it. Whenever a new Payee is created it is assumed that it is ‘Account Payee’. In case you wish to permanently remove this status for a Payee, it can be done from the menu option Setup – Payee Details.

Blank Column : Whenever a new Payee is issued the cheque this column displays ‘New Payee’ for your reference.

Enter information for all the cheques that needs to be printed using the rows in the grid. Once done, you are now all set to print the cheques.

Other Features & Options

List of Previous Cheques

To view all the cheques which have been issued previously from this account, click on this option.

View Cheque Design

To ensure that the correct design has been mapped to the Cheque Book, click on this option. There is an option to test print the format to check out the print parameters.

Calculator

In case for any help in arithmetical calculations, click on the icon

Totals

The total amount of all the cheques populated in the grid is displayed at the bottom of the grid for reference and verification.

The bottom of the screen has the following buttons:

Print Preview : To preview the cheque details that have been super-imposed on thescanned cheque image, click on this option. It gives a fair idea as to how the printed cheque will appear. However, it should be noted that minor difference is possible. The display window has scroll buttons to view cheques one by one with options to move to first or the last cheque.

Print Cheques : Place the Cheque leaves on the printer in the correct order and direction, and then click on this button. After confirming in the subsequent dialogue box, the cheques are printed.

Delete : Select the row on the grid where cheque data has been inserted. Click on ‘Delete’ option and the details of the selected cheque will be removed from that row on the grid.

Cancel : After selecting information on the header, the information on the grid is displayed pertaining to the selected Cheque Book. The header information cannot be altered once the grid is displayed. Click on ‘Cancel’ which will again allow you to again select the Account, Cheque Book, etc. In case of change in the Cheque Book, the system allows to carry forward the data in the grid (if any) to the grid for the new Cheque Book.

Exit : The control is shifted to the main screen of the software.

Verification & Confirmation of Proper Printing of Cheques

After the ‘Print Cheque’ command is given, subsequently, in the next interface screen a grid appears containing only the cheque nos. used for printing with corresponding details as provided in the previous screen. This interface is illustrated below:

Print Cheques - Step 3

For each Cheque on the grid – there could have been one of the three possibilities:

* If the Cheque is printed successfully then the print status will be ‘Printed’ * If the Cheque is damaged while printing then the print status will be ‘Damaged’ * If the Cheque is not printed at all then the print status will be ‘Not Printed’

Now, specify the status of cheque printing under the column ‘Print Status’ as displayed in the screen above. By default ‘Printed’ is selected assuming that in most cases cheques is print successfully. After confirming for each cheque, click on .
This will complete the full cycle of cheque printing.

Need more help with this?
ChequeMan - Support

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