EMI Cheques is part of the Bulk Printing in ChequeMan. The common features will apply to this which has been explained in the Overview. Using this module all the EMI cheques can be printed together.
In order to do this select from the Menu.
The following screen will get displayed:
Enter the following information:
Purpose of EMI payment (Remarks) : Enter in brief the reason why the EMI cheques are being made.
Select Account Holder : Select the Account Holder who is making the EMI payments
Installment Amount : Enter the amount of each installment.
Start Date : Enter the date from which the EMI payments will start.
Monthly : Enter the interval at which the EMI cheques have to be paid.
Payee Name : Enter the Payee Name against whom the EMI cheques have to be prepared.
A/C Payee : Check the box if it is and A/c Payee cheque.
Click on the button to continue.
On the next screen, select the Bank Account and the Cheque Book ID (this is identified as the starting Cheque No. and the date of receipt of the Cheque Book). The grid appears with auto generated EMI cheque as per the following screen:
The number of rows in the grid is limited to the least of the following:* Available number of cheque leaves on the cheque book * The total number of EMI cheques to be printed * Total number of grid rows as set up in the menu Utilities – The grid contains the following columns:
Cheque No. : The Cheque No. is already displayed. It is recommended to physically verify its presence in the Cheque Book before proceeding further
Payee Name : The name of the Payee is displayed here.
Cheque Amount : The EMI amount as specified is displayed here.
Cheque Date : The Cheque Date in each grid row is automatically computed as per the EMI frequency and displayed. Say for monthly cheques, the dates increment by one month for each row.
Remarks : This field is optional to record any remarks against the cheque for future reference.
Now you are all set to print the cheques.
Other features & options
List of Previous Cheques
By clicking on this all the previously issued cheques from this account can be viewed.
View Cheque Design
One can click on the button to check if the correct design has been mapped to the Cheque Book. There is also an option to test print to check out the print parameters.
Click on the icon, in case for any help in arithmetical calculations
Below the grid of the count the Cheques and the sum of the Amount is provided. The bottom of the screen has buttons that are explained in details below:
Print Preview : Click on this to preview the cheque details that have been super-
imposed on the scanned cheque image. It will give you a fair idea as to how the printed cheque will appear. However, it should be noted that minor difference is possible. The display window has scroll buttons to view cheques one by one with options to move right to top or the last cheque
Print Cheques : Place the Cheque leaves on the printer in the correct order and direction and click on this button. After confirming in the subsequent dialogue box, the cheques are printed.
Back : On clicking this, the control is shifted to the summary of the print queue.
Cancel : After selecting information on the header, the information on the grid is displayed pertaining to the selected Cheque Book. Click on ‘Cancel’ which will again allow you to select the Account, Cheque Book, etc.
Exit : The control is shifted to the main screen of the software. It is important to note that in case data is present in the print queue, even on exiting, the queue still remains. Next time you get into this module, you will have the option to either complete printing the cheques or to empty the queue before proceeding.
Verification & Confirmation of proper printing of Cheques
After the ‘Print Cheque’ command is given, subsequently, in the next interface screen a grid appears containing the cheque nos. used for printing with corresponding details as provided in the previous screen. This interface is illustrated below:
For each Cheque on the grid – there are three possibilities:
- If the Cheque is printed successfully then the print status will be ‘Printed’
- If the Cheque is damaged while printing then the print status will be ‘Damaged’
- If the Cheque is not printed at all then the print status will be ‘Not Printed’
- Now, specify the status of cheque printing under the column ‘Print Status’ as displayed in the screen above. By default ‘Printed’ is selected assuming that in most cases cheques is print successfully. After confirming for each cheque, click on .
If cheques are still present in the queue, you are again back to the previous screen for continue printing of the pending cheques in the same way.
Need more help with this?
ChequeMan - Support