The Payees are the ones to whom the cheques will be issued. The payee ‘SELF’ and ‘YOURSELF’ is already created. Once the payees created, it saves you the trouble of typing the full name of the payee while issuing a cheque. The drop down allows selection of the payee name based on initially typed text.
- Note* : The data in this module automatically gets updated from all places where Payee name is to be provided whenever it encounters a new name.
In order to access ‘Payee Details’ select from the ‘Setup’ Menu
The following screen will be displayed
The data window with list of Payees already available in the system will be displayed. To enter a new Payee, click on the ‘Add’ Button. The lower part of the window will become active. Enter the following details:
Payee Name (mandatory) : Enter the Payee Name.
Default status (mandatory) : By default the Payees are marked as ‘Account Payee’ – which implies that when cheques are printed in their favor, it would be as Account Payee. However the option to define the default status as ‘bearer’ is also available.
Address : Enter the address of the Payee.
City : Enter the city name of the Payee.
State : Enter the state name of the Payee.
PIN/ZIP : Enter the PIN/ZIP code of the Payee.
Remarks : Enter Remarks.
After entering the details click on the ‘Save’ button.
Modify Payee Details
In order to modify the Payee Details, select the Payee that needs to be modified and either double click on it or click on the button. The Payee details will be displayed on the lower part of the screen for modification, as shown below:
Make the necessary changes and click on the * button.
Note : In the Edit mode, one can Hide the Payees which were wrongly created or are not required any more.Delete Payee Details
In order to delete the Payee Details, select the Payee that needs to be deleted and then click on the button.
Note : Only those Payees that have not been used anywhere in the system can be deleted.
Need more help with this?
ChequeMan - Support